What executive or manager doesn't dream of having a clear live view of all of thier organization's progress?
But how is that possible when every department, sometimes every team uses a different work management tool, each suited for their needs? Do you have to wait for the weekly (or monthly) status reports to find out what’s happening? Is your reporting tool outdated because staff is forgetting to update it?
This guide will show you how to best use Unito and Wrike to gather a live dashboard of projects in Wrike, some of which are managed in JIRA.
1) Set up the projects you want to monitor
Choose and connect the JIRA or Github projects you want to monitor in Wrike through Unito. If you didn’t set up Unito for the Wrike + JIRA integration, here is a quick setup guide.
Then select the other Wrike projects you want to monitor. Let’s say we have a big launch in a month and we want to make sure every department is on track: we’ll want to follow the product, marketing, and business teams altogether.
1) Bring all these projects under a Wrike folder
Once you’ve selected the projects (or folders) you want to follow, tag them in a master folder that we’ll call “Great Big Launch” for our example. From there you can easily see the “Folder View” that shows you every task in these projects.
But you probably don’t want to have this level of granularity, it can become a little bit cumbersome.
Fortunately Wrike has a great tool for executives and managers that want to have a birdseye view of what is happening in their organization: Dashboard. Wrike already has a great introductory video here (link to the video). We’re going to set this up.
3) Setup the Wrike dashboard
For our launch we want to monitor 4 different things so we will setup 4 boards:
- A live board for an ongoing stream of activities that are related to you.
- Another board where we’ll follow the different project managers working on the big launch
- A board that monitors all the overdue tasks so you can see what falls behind and react quickly.
- Finally, a board that monitors all the tasks in the Launch folder.
Setup the Live Board
This one is the easiest:
- Click on “DASHBOARD” in your left menu, from there you can start a new dashboard (feel free to name it whatever you want).
- Click on “ADD WIDGET” and in the drop-down menu appearing, check “ACTIVITY STREAM”, this will give you everything that’s related to you in Wrike so you don’t miss anything important.
Set up the project manager widget
The options in the drop-down menu can seem minimalist at first but Wrike lets you add nearly everything you want to your dashboard. But for that, you need to get out of your Dashboard view.
Go back to the Great Big Launch folder:
- Click on the funnel at the top of the tasks list
- A side menu appears on the right, this is a list of Filters you can add to the folder.
- Go to Assigned and choose the assignees you want to follow
- From there you’ll see only the tasks assigned to the managers you want to follow
- Feel free to add filters and finally click on the menu icon and add this filtered view to your Dashboard.
Set up the Overdue widget and the Launch view
For these ones you just have to repeat the steps above. Go under Filter > Tasks to do > Overdue for the Overdue widget.
For the Launch widget it’s even simpler. If you want to follow every task, there's no need to apply filters. Just click on the menu icon and add the view to your dashboard.
You should now have a nice dashboard with all the information you want to monitor at the same location. The dashboard will always be up to date. No need to dive into individual projects or other apps, or ask anyone for a status report.
We've introduced you to the Dashboard view with cross-department projects but feel free to tweak it to your needs!
Recommended Unito settings
Try out these settings to get the most out of your syncs:
- Map your JIRA and Wrike users, so you can see in a glimpse who is working on what.
- You can filter the JIRA issue types you want to sync, avoiding bug related issues to flood your dashboard.
- Want to know the priority of a task or its status? Don’t forget to map your JIRA workflow.